Types of Meetings

A General Meeting

• A date, time and place for the meeting should be set and advertised within the preschool community
• An agenda for the meeting should be circulated a week prior
• Check that your quorum is meet in order to proceed.  
• Previous meeting minutes should be approved
• Work through the matters at hand in accordance to the agenda
• Set the next meeting date
• All preschool parents are welcome to general meetings
• Your constitution will stipulate how many meetings are required
• some preschools may prefer to meet after session time, the times should be set in consultation with your preschool teacher

Annual General Meeting (AGM):

• parent associations should hold their AGM’s in February of each year to allow for a handover from the outgoing committee
• this is where the new parent committee is elected
• Executive Meetings
• Executive involves office bearers e.g. president, vice-president/cps rep, secretary, treasurer (as listed in your constitution)
• can be held prior to a general meeting if you prefer, saving another night out
• Special general meetings
• are rare and often require a special resolution to be moved
• this involves giving 21 days notice e.g. amendment to your constitution

Individual Roles